Diaries provide you with a way to produce reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or for specific fiscal periods.
You assign diaries to transactions when you enter the transactions in the Transaction Center. You also assign diaries when you process accounting transactions such as accounts payable payments or revenue generation. Diary numbers are automatically assigned to each transaction when you save a transaction. The diary numbers tie the specific transactions to debit and credit entries that are posted to the general ledger for the purpose of producing diary reports.
You can set up different types of diaries to assign to different types of transactions. For example, you can set up diary types for purchase transactions and sales transactions. You set up diaries by diary type and company (if you have multiple companies) and assign a specific fiscal period or a fiscal year to which they apply.
Diary numbers are used in addition to other existing reference numbers in Vision. They do not replace the existing reference numbers, such as voucher, payment, receipt, invoice, and other reference numbers.